1. Who We Are
The Office of Dr Malusi Gigaba, Member of Parliament ("the Office") operates this form. The Office is the responsible party (Information Officer) as defined by the Protection of Personal Information Act, 2013 (POPIA) and the Electronic Communications and Transactions Act, 2002 (ECTA).
2. What Personal Information We Collect
We collect your name, email address, phone number (if provided), organisation and role, the content of your enquiry or contribution, any documents you attach, and metadata such as the submission timestamp and reference number. We do not collect payment or identity document information through these forms.
3. Why We Collect It
Your information is collected to evaluate your invitation request, route your enquiry to the correct desk, respond to you within the applicable timeframe, and maintain records for accountability purposes.
4. Lawful Basis for Processing (POPIA §11)
- Consent [§11(1)(a)]: By submitting this form you consent to the processing described here.
- Legitimate interests [§11(1)(f)]: For accountability records and operational continuity.
- Public law duty [§11(1)(e)]: For constituency and parliamentary correspondence.
- Legal obligation [§11(1)(c)]: Where required by law or court order.
5. Retention Periods (POPIA §14)
Invitation Requests24 months
Press & Media12 months
Editorial24 months
Constituency36 months
Contributions36 months (or as agreed)
Retention periods may be extended where legal proceedings are active. After expiry, information is destroyed or de-identified per POPIA §14(4).
6. Your Rights as a Data Subject
- Notification: To know what personal information the Office holds about you.
- Access: To request a copy of your records.
- Rectification: To correct inaccurate or incomplete information.
- Erasure: To request deletion where no lawful basis for retention exists.
- Objection: To object to processing based on legitimate interests.
- Withdrawal: To withdraw consent at any time (without affecting prior lawful processing).
- Complaint: To lodge a complaint with the Information Regulator.
To exercise any right, contact the Information Officer in writing quoting your reference number.
7. Third-Party Disclosure
Your information is not sold or shared with third parties for marketing. Limited disclosure may occur to legal advisors, competent authorities under legal obligation, or technology service providers under data processing agreements.
8. Electronic Transactions (ECTA §43)
Submitting this form does not create a contractual obligation on the Office. Submission does not confirm Dr Gigaba's participation — his team will respond within 5–7 working days. Your on-screen acknowledgement constitutes an electronic signature as defined by ECTA §13.
9. Information Regulator of South Africa
Email: POPIAComplaints@inforegulator.org.za
Tel: +27 010 023 5207
Address: JD House, 27 Stiemens Street, Braamfontein, Johannesburg, 2001
10. Information Officer
Email: enquiries@drmalusigigaba.org
Subject line: POPIA / Data Subject Request